Registration

On-line Registration Form

Congress Secretariat

GUARANT International spol. s r.o.
Na Pankráci 17, 140 21 Prague 4, Czech Republic
Phone: +420 284 001 444, Fax: +420 284 001 448
E-mail: iwsc2016@guarant.cz

Registration Fees

Registration fee Early registration
till 30 April 
Standard registration
from 1 May till
10 June
Late registration
from 11 June
and onsite
IWSS  Member 490 EUR 550 EUR 600 EUR
Non-member* 560 EUR 610 EUR 660 EUR
Student** 300 EUR 350 EUR 400 EUR
Accompanying person 150 EUR 150 EUR 200 EUR

Registration fees include 21 % VAT.

*Price incudes a year IWSS membership
**Students need to acknowledge a proof of full-time study issued by their university to the IWSC 2016 Secretariat (iwsc2016@guarant.cz) otherwise the full registration will be charged.

Regular and Student´s  Registration Fee Includes:

• Admission to all Plenary and Parallel Sessions
• Admission to Poster Sessions
• Admission to the Exhibition Industry Supported Sessions
• Admission to the Opening and Closing Ceremonies
• Admission to the Welcome Cocktail
• Coffee-breaks during the Congress
• Lunches during the Congress
• Invitation to the Reception style Dinner
• Option to purchase tickets for the Pre-Courses
• Option to purchase tickets for the Excursions 
• Congress bag containing full congress materials
• Free public transport ticket (received on-site at the registration desk and valid within the dates of the Congress i.e. 19 - 25 June 2016)

Accompanying Person´s Fee Includes:

• Opening Ceremony & Welcome Cocktail
• Invitation to the Reception style Dinner
• Guided sightseeing Tour of Prague - Grand City Tour + Prague Castle + Charles Bridge
• Free public transport ticket (received on-site at the registration desk and valid within the dates of the Congress i.e. 19 - 25 June 2016)

What is not covered by the fee?

• Technical excursions EUR 50/ per person (tickets for technical excursions can be booked using our on-line registration system)

How to register

To register for the Congress, please fill in the On-line Registration Form

Please, simply fill in the Personal Data Form and a password will be sent to you by e-mail. Your password could be used for your payment, accommodation, reservation and for booking other services.

Upon receipt of the Registration Form and the payment, a Letter of Confirmation will be sent to the participants within three working days. Please, present the Letter of Confirmation at the Registration desk at the Congress venue to pick up your materials.
If you take advantage of the early bird registration rate, payment must be received by the
30 April 2016 deadline. If payment is not received by this deadline, the subsequent rate will automatically be applied.
Registration forms received after 17 June 2016 will not be accepted. Please do not send any registration forms or payments after this date. You will have the possibility to register in the Congress venue. The on-site registration will be available from 19 June 2015.

Visa Requirements, Invitation Letters

Letters of invitation to assist with Visa applications can be provided by the Congress Secretariat (iwsc2016@guarant.cz). Invitation letters for Visa purposes can only be sent to participants who have completed the registration process including payment. Further information regarding visa requirements can be found here.
Visa applications are not the responsibility of the Congress organizer. Please ensure that you submit your application to the appropriate Embassy in DUE TIME. Letters of invitation WILL NOT be issued after 20 May 2016.

Name change (for groups only)

If you should be prevented from attending, an opportunity will be given to send a colleague instead of you. Name changes should be notified in written form (iwsc2016@guarant.cz) to Congress Secretariat. A handling fee of 30 EUR will be charged for each name change.

Cancellations and Refunds

The Congress Secretariat must be notified by e-mail (iwsc2016@guarant.cz) or fax (+420 284 001 448) about the cancellation of the registration. Telephone cancellation will not be accepted. The appropriate refunds will be made after the Symposium.

The following cancellation conditions apply:

Cancellations received Refund
Cancellations received by April  30, 2016 full refund of the registration fee less 30 EUR administrative charge applies
Cancellations received by between
May 1, 2016 – May 31, 2016
full refund of the registration fee less 50% administrative charge applies
Cancellations received from
June 1, 2016
no refund

All refunds will be made in July 2016.

Methods of payment

Registration fees must be paid in EUR by one of the following methods:

Credit Card

For payments through the On-line Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR. Access to the Online Payment System is from the On-line Registration Form.

Bank Transfer

Please note that payments by bank transfer will only be accepted by 16 June 2016. After this date,  only payments by credit cards will be accepted (by using the On-line Payment System) as mentioned above.

Bank Details
Bank name Ceskoslovenska obchodni banka
Bank address Na Prikope 18, 110 00 Prague 1, Czech Republic
SWIFT/BIC CEKOCZPP
Account name GUARANT International spol. s r. o.
Account number 478533893/0300
IBAN CZ69 0300 0000 0004 7853 3893
Details of payment 201602 (ID number on the Letter of Confirmation)
Message for the recipient participant's name

 *The participant's name should be clearly legible otherwise the payment cannot be identified.

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.